Master of Architecture Program Procedures and Requirements
Department of Architecture Grading Policy
Policy on Studio Culture
Wood and Metal Shop Policies

Master of Architecture Program Procedures and Requirements

The following procedures and requirements, set forth by the Department of Architecture, are supplemental to the graduate degree policies of the Graduate School Guidelines, as stated in the 2002 - 2004 General Catalog University of Washington – Graduate and Professional Study pp. 10-29 or on line: <http://www.grad.washington.ed/stsv/mastersinfo.htm>. They are intended as a general guide for students in developing and realizing their objectives for graduate study.

1. Each graduate student should meet with a graduate program advisor on a regular basis to review his/her program of study. Registration is subject to approval by a graduate program advisor.

2. The responsibility for complying with degree requirements rests with each student, and the degree will be withheld pending satisfactory completion of all requirements. You may request that your advisor provide a graduation requirement status check (credit check) at any time in your program.

3. Generally, only courses numbered 400 and above are considered to be graduate level courses and thus are applicable toward graduate credit requirements. However, with permission of your graduate advisor, and where appropriate to a specific study or interest, 300 level courses taken outside of the Department of Architecture may fulfill program electives. Coursework at the 300 level will not be included in calculating cumulative or quarterly grade point averages. ARCH 400, 401, 402 Design, and ARCH 499, Undergraduate Research, are not applicable toward graduate degree requirements.

4. Students are ineligible to elect S/NS (satisfactory/not satisfactory) for any Architecture prefixed courses (ARCH) unless all other course requirements for the Master of Architecture degree (and any certificate) have been met. CR/NC (credit/no credit) courses may be applied toward curriculum requirements. S/NS may be elected for elective courses taken outside the Department and may be applied toward the degree. For graduate students, a grade of 2.7 or higher is recorded (indicated on your transcript) as S (satisfactory).

5. ARCH 500, 501 and 502 must be satisfactorily completed before entering ARCH 503 or 504. ARCH 500 is offered autumn quarter only; ARCH 501 winter quarter only; and ARCH 502 spring quarter only. Students are expected to take this series sequentially.

6. A student is not permitted to enroll in two design studios during the same quarter. Completion of the ARCH 500-502 series is expected before students may enroll in an international studies program; completion of the ARCH 503and 504 is expected before students may enroll in ARCH 700, Master's Thesis. Students are required to make up previous deficiencies; including "I" or "X" (incomplete/no grade) work in studio, before continuing in a studio sequence. Any "I" or "X" in required courses must be made-up before registering for Thesis.

7. Students are given a chance to identify their preference for the ARCH 502-504 design studios by selecting from written studio descriptions. The descriptions are posted the week prior to the beginning of class in autumn quarter and near the end of autumn and winter quarters. Generally, priority is given to students who did not receive their higher preferences in previous selections. Students in certificate programs are given priority for studios that are certificate requirements. The faculty recommends that students select no more than two design studios with the same instructor.

8. Satisfactory performance in design studio is essential for advancement in the program. Students withdrawing from the studio sequence without receiving a leave of absence for withdrawal from all
courses – or permission of the Graduate Program Coordinator for withdrawal from studio only – are required to reapply to the program for admission along with the new entering class.

9 Graduate studios are graded on a Credit (CR), No Credit (NC), or Incomplete (I) basis and are not included in GPA calculations. Students receiving No Credit must repeat the studio. Within the Department, the CR/NC system is supplemented with faculty evaluations of the student performance for each student. On this internal document, the pass grade is broken down into Commended Pass, Pass, and Marginal Pass. The Commend indicates exceptional or exemplary work to be archived (at least until the next accreditation visit). The Marginal Pass indicates performance below faculty expectation. No more than two studios in which the student received a marginal pass may be used to fulfill graduation requirements. A special review by a faculty panel may be called when a student receives a Marginal Pass or No Credit in any studio, indicating that the work is not progressing satisfactorily. During the preparatory year, students who receive an evaluation of "less than faculty expectation" in any of the 303-5 studios will be reviewed for satisfactory progress during finals week of spring quarter. All reviews for satisfactory progress are intended to be both constructive and advisory, and will focus on progress in studio as well as other course work. Faculty reviews will be open and fair-minded. In general, they assess student work for clarity, coherence, and appropriateness of design concept, development, and presentation. If weaknesses in design skills are apparent or if other factors are hindering the student's progress, the review panel may recommend any one of the following (as specified in Graduate School Memorandum No. 16, Continuation or Termination of Students in the Graduate School): No Action, Warn, or Probation. In some circumstances, particularly if the student has exhibited work below expectation for more than one quarter, or has not corrected the condition(s) that led to an earlier probation, the committee may recommend Final Probation or immediate Drop from the program. The review panel may also recommend that the student take an additional design studio or other course work before continuing with the regular studio sequence. Some students may be advised to take a leave of absence to reconsider their objectives; they may also be advised informally to withdraw from the program. Students may appeal the review panel’s recommendations by writing to the Chair of the Department of Architecture. Appeals beyond this point should follow the process outlined in Graduate School Memorandum No. 33, Academic Grievance Procedure.

10. Students who maintain studio evaluations in the middle range or above may elect to take two nontraditional studios for ARCH 503 and 504. Students who receive a Marginal Pass in 500 - 502, or in 503 are required to complete an additional traditional building design studio at the 503-504 level. The non-traditional studio options for the ARCH 503-505 level include:
• Final year Landscape Architecture or Urban Design & Planning studios, when approved by a graduate advisor.
• International study, including Departmental programs (Rome), formal exchange programs, or Danish International Studies (one quarter) or other international study approved by an advisor.
• Hands-on studios, i.e., Lighting Fixture Design, Furniture Design, or Design Build studios.
• Independent studio. Students who receive a Commended Pass in one or more studios may propose a faculty-supervised independent design studio at the 503-504 level.

11. Entry codes for ARCH 600 (Independent Study/Research) will be issued only upon presentation of an approved proposal (see Diane Stuart for proposal procedure and forms as well as entry codes). Graduate Program Procedures

12. An entry code for ARCH 700, Thesis, spring quarter, will be issued only upon completion of a status check of graduation requirements by your graduate advisor and upon an approval of a thesis proposal by the thesis chair. Students electing to do an independent thesis prepare their proposals through ARCH 599, Thesis Preparation with the supervision of their thesis chair. Students doing a design thesis develop their project proposal in ARCH 595, Master's Thesis Studio Pre-design, prior to enrolling in the Master's Thesis Studio spring quarter. Public presentation of the thesis to a panel of the student's thesis committee and outside reviewers is required of all thesis candidates prior to graduation. Thesis presentations are scheduled during finals week in spring quarter.

13. An independent thesis proposal remains valid for a maximum of three quarters. Students may only register for a maximum of 9 credits (total) of thesis without submitting a new proposal, unless extenuating circumstances (such as scholarship or financial aid) require a student to be enrolled for a specific number of credits.

14. Independent thesis study space is available only to registered students whose proposal has been accepted. Spaces are arranged through Diane Stuart and allocated by lottery the first day of spring quarter. Use of these assigned spaces is limited and will be monitored. Failure to show regular and frequent use may result in loss of the space. A student may occupy a thesis space for a maximum of two quarters.

15. To petition for on-leave status, a student must have been registered for at least one quarter and be in good standing with a cumulative GPA of 3.0 or better. Students on scholarship or receiving financial aid must inform their supporting office that they will be on leave. The above procedures and requirements are subject to change by the Department of Architecture faculty and/or the Graduate School. These procedures may be amended if they are inappropriate due to special conditions or circumstances by petitioning the architecture faculty through the Graduate Program Coordinator.

Department of Architecture grading policy

Grades are an essential part of a student’s academic experience. While the primary purpose of grades is to establish an official, normalized record of students’ academic progress, they also serve other important functions. They can, for example, affect the awarding of honors, access to financial aid, and eligibility to participate in athletics. Accordingly, the Department of Architecture considers the careful and fair evaluation of student work, using grades and other formalized methods, to be a crucial part of its mission. The grading policy elaborated here is guided by University of Washington policies as well as guidelines published in the UW’s Faculty Resources on Grading (http://depts.washington.edu/grading/index.html).

Grade calculation and submission for all ARCH courses

• Faculty must explain clearly how grades will be determined in each course they teach. This explanation must be included in the course syllabus distributed to all students the first day of class. Faculty may not deviate from this without informing students of changes in writing.
• Grades should reflect the student’s academic performance in the course. University policy and federal law assert that faculty may not grade on the basis of student behavior (see http://depts.washington.edu/grading/conduct/grading.html). In many Architecture courses; however, interpersonal interaction and contribution to overall class effort are important aspects of student learning; in these cases the student’s participation in class (but not merely attendance or behavior) can and should be evaluated.
• For numerically-graded courses faculty should make every effort to assign grades that reflect individual student performance relative to the realistically expected range of achievement among students in the class. (See “Department of Architecture Norms for Undergraduate and Graduate Courses.)
• Faculty must assign grades to all students in their courses by 10:00 am the Monday following the last day of exams. These can be submitted to the Department of Architecture office (by 9:00 am) using the Faculty Grade Report form, or with the Web Grade submission system (http://depts.washington.edu/registra/staffFaculty/webgradingFAQ.php).
• Faculty who are unable to submit grades and/or studio assessments by the deadline must inform the associate chair at the time of the submission deadline. They must also provide a timeline for grade submission. In no case should grades or studio assessments be submitted after the first day of the subsequent quarter.

I, X, and N grades

• I (Incomplete) grades should be given only in exceptional circumstances, following university policy, which states: “An Incomplete is given only when the student has been in attendance and has done satisfactory work until within two weeks of the end of the quarter and has furnished proof satisfactory to the instructor that the work cannot be completed because of illness or other circumstances beyond the student's control. A written statement of the reason for the giving of the Incomplete, listing the work which the student will need to do to remove it, must be filed by the instructor...” These statements should be submitted by faculty to the associate chair of the department at the time course grades are submitted. For undergraduate students I grades revert to 0.0 after one quarter unless the instructor has requested an extension of this time limit from the Graduation and Academic Records Office (for up to three additional quarters) or the instructor has indicated, when assigning the Incomplete grade, that a grade other than 0.0 should be recorded if the incomplete work is not completed.
• X grades, meaning “no grade now”, should be used only in situations where it is not possible for faculty to submit a grade by the deadline. This grade is not meant for incomplete student work. X grades should be resolved as soon as possible after the quarter has been completed.
• N grades are used only for courses that students have not completed but will be continuing in subsequent quarters (usually thesis).

S/SN and CR/NC grades

• S/NS (Satisfactory/Not Satisfactory): Studentsmay choose to be graded on a Satisfactory (2.0 or higher for undergraduate students, 2.7 or higher for graduate students) or Not Satisfactory basis through the seventh week of the quarter. There will be no indication on the Faculty Grade Report if a student has selected the S/NS option. Facutly should submit all grades as usual. The grade will be converted to S or NS. (Note: Courses graded S/NS are not applicable to specific degree requirements, but are applicable to the 180 hours of elective credit students need to graduate.)
• CR/NC (Credit/No Credit): Instructorsmay choose to grade an entire class on a Credit/No Credit basis. This choice depends on department approval and must be made before registration for the course occurs.

Grading issues for undergraduate courses

• For grades below 0.7, undergraduate students receive no credit for the course.
• I grades for undergraduate students revert to 0.0 after one quarter, see above

Grading issues for graduate courses

• Graduate students must maintain a 3.0 cumulative GPA to graduate
• For grades below 1.7, graduate students receive no credit for the course.
• I grades for graduate students cannot be changed after two years
• Students are generally ineligible to elect S/NS (satisfactory/not satisfactory) for any ARCH prefixed courses unless all other course requirements for the Master of Architecture degree (and any certificate) have been met. If the tenth day class sheet indicates a student is registered for this option, check with the student and/or graduate advisor about the appropriateness of this option. For graduate students, a grade of 2.7 or higher is recorded as S (satisfactory).

Undergraduate ARCH studios

• For undergraduate architecture studios faculty submit a numerical grade using the procedures above.
• Faculty must also provide a thorough written assessment of each student’s performance in the studio. Faculty should submit assessments directly to each student as soon as possible after the end of the quarter, but under no circumstances after the first day of the subsequent quarter. Faculty must also submit one hard copy of each evaluation to the undergraduate program advisor who will place them in the students’ files. The undergraduate program advisor can supply sample forms for these assessments.

Graduate ARCH studios

• Graduate studios are graded on a Credit (CR), No Credit (NC) basis and are not included in GPA calculations. Students receiving NC in a studio must repeat it before continuing in the studio sequence.
• Within the department, the CR/NC system is supplemented with faculty assessments of performance for each student. These assessments must clearly indicate the student name and overall evaluation (see below) near the top of the first page. Faculty should submit assessments directly to each student as soon as possible after the end of the quarter, but under no circumstances after the first day of the subsequent quarter. Faculty must also submit one hard copy of each evaluation to the graduate program advisor who will place them in the students’ files. The graduate program advisor can supply sample forms for these assessments.
• For 300-level studios evaluations are summarized with numerical ratings 1 to 5, with 3 or higher indicating that the student’s performance meets faculty expectations.
• During the preparatory year, students who receive an evaluation of 1 or 2 (or "less than faculty expectation") in any of the 303-5 studios will be contacted by the graduate program coordinator, generally with an academic warning on the first occurrence and academic probation on the second occurrence. Academic probation decisions will be conveyed to the Graduate School.
• Students who have received an evaluation of 1 or 2 (or "less than faculty expectation") in any of the 303-5 studios will be subject to reviewfor satisfactory progress during finals week of spring quarter. If weaknesses in design skills are apparent or if other factors are hindering the student's progress, the review panel may recommend any one of the following (as specified in Graduate School Memorandum No. 16, Continuation or Termination of Students in the Graduate School): No Action, Warn, or Probation. In some circumstances, particularly if the student has exhibited work below expectation for more than one quarter, or has not corrected the condition(s) that led to an earlier probation, the committee may recommend Final Probation or immediate Drop from the program. The review panel may also recommend that the student take an additional design studio or other course work before continuing with the regular studio sequence. Some students may be advised to take a leave of absence to reconsider their objectives; they may also be advised informally to withdraw from the program.
• Students may appeal the review panel’s recommendations by writing to the chair of the Department of Architecture. Appeals beyond this point should follow the process outlined in Graduate School Memorandum No. 33, Academic Grievance Procedure.
• For 500-level studios, evaluations are summarized with Commend, Pass, and Marginal Pass.
• The Commend indicates exceptional or exemplary work. Typically there should be no more than 2 commends for every 12 students in a studio group.
• The Pass grade indicates the student is meeting faculty expectations, and is the expected grade for the course. Other grades represent exceptional cases.
• Marginal pass designates work significantly below faculty expectations. Students in the MArch program may not receive credit for more than one studio in which they receive a Marginal Pass. That is, a second Marginal Pass is equivalent to NC in the studio, and it must be repeated before the student can continue in the studio sequence.

Academic misconduct

• In cases of perceived academic misconduct, the university has a procedure that should be followed rigorously. This follows from the presumption of innocence, and faculty may not use grades punitively in such cases. The university’s Faculty Resources on Grading gives helpful information about dealing both informally and formally with academic misconduct issues (http://depts.washington.edu/grading/conduct/index.html#address).

Student appeals of course grades

• A student who believes that the instructor erred in the assignment of a grade, or who believes a grade recording error or omission has occurred must pursue resolution no later than the end of the following quarter (not including summer quarter). The process involves up to two steps; first a discussion with the instructor, and, second, failing resolution there, a written appeal within 10 days to the chair of the department (or dean of the college, in some instances).
• The complete process is delineated in the University Handbook, Vol. IV, Part 3, Chapter 11, Section 2. (http://www.washington.edu/faculty/facsenate/handbook/04-03-11.html#anchor2)

Policy on Studio Culture
 

The Department of Architecture affirms that the design studio is the center of architectural education in the Bachelor of Arts in Architectural Studies and the Master of Architecture programs at the University of Washington. In these programs, the design studio is central as a spatial configuration, a pedagogical model, and a cultural practice. This is reflected in the space dedicated to studios, and the large number of credits and faculty contact hours the department commits to design studio courses in these programs. The department assumes that the skills and the knowledge necessary for the professional practice of architecture are developed and synthesized in the studio. While there are many non-studio courses in the department’s B. A. and M. Arch. curricula, their content integrates with the work done by students in the design studio, either in direct support of specific studio projects, or indirectly by fostering an ethos of professionalism, ethical practice, and craft that is espoused in the department’s design studios.

Space

Each student enrolled in the department’s B. A. and M. Arch. programs will be given exclusive use of a work space in a design studio as long as he or she is registered for a regular studio course, or for no less than one quarter in the master’s thesis. Other students in the department will be offered studio space on request, depending on availability.

The studio space shall function as an effective place for students to work. Students shall have 24 hour access to studios during the quarter. The studios shall be adequately furnished with desks, shared work spaces, pin-up surfaces, and digital networking to facilitate work that can be expected of students in the design studio. Students in the studio will also have access to wood and metal working facilities, computers, and a range of input and output devices housed elsewhere in the college.

The studio environment shall be conducive to faculty and student health, safety, and productivity. Studios shall be adequately lit and ventilated. Recognizing that studio spaces are subject to extraordinary usage
pressures, the department will enforce quarterly studio clean-up policies for students and work with university custodians to assure that studio spaces are adequately maintained and cleaned. Studio spaces
shall allow barrier-free access in accordance with ADA statutes. During hours when university buildings are closed, studios will be accessible by key or key code only to authorized students, faculty, and staff.

Students are expected to treat studio spaces with respect at all times. Students also must comply with rules regarding studio clean-up and the use of noxious substances in studio spaces and university
buildings.

 

Instruction

Although studio faculty are responsible for the organization and progress of the studio during the quarter, much of the work students do in a design studio is self-motivated and self-directed. Because architectural design is a complex and time-consuming process, in order to excel students must often dedicate significant time and energy to architectural design studio courses. This will often be somewhat out of proportion with the effort necessary to excel in other courses. The demands of design studio should not, however, adversely affect students’ performance in other classes, nor should it upset the appropriate balance of academic and non-academic pursuits. Faculty therefore must set fair and reasonable expectations for adequate performance in the studios, and also provide regular, productive feedback to each student on the progress of his or her work in the studio.

To accomplish this the Department of Architecture has adopted the following guidelines for design studios:
1. At the beginning of each quarter, the studio faculty shall provide written expectations for the participation and performance of students in the studio.
2. Faculty shall meet regularly with students, during scheduled studio hours—on an individual basis, as required, and in group meetings—to discuss their work in a productive manner.
3. Criticism in studio meetings and in design reviews will be constructive and educational in nature; it will concern the work produced and not its author. Adopted by the Department of Architecture Faculty, 5/30/07 2
4. Faculty shall maintain reasonable expectations as to work requirements for the studio, with the understanding that students may choose to put in more effort, as they see fit, to meet their own goals and expectations.
5. Faculty shall provide a detailed written evaluation of each student’s performance at the end of the quarter. In all cases the work produced in  the studio shall be evaluated on its merits. Because the studio is concerned with professional development, the faculty shall also evaluate the student on working methods.

 

Culture

Instruction in the studio shall foster a collaborative environment conducive to the mutual interests of the students and faculty. The department strongly encourages students to do as much of their studio course work in the studio as possible, in order to take advantage of the collaborative opportunities the studio space allows and to develop a strong sense of class cohesiveness.

Students in architecture design studios often spend many hours together during the course of a quarter. The studio must be a comfortable place for students to work and interact with other students and faculty. Students are expected to behave respectfully and professionally at all times in the studio. The majority does not rule in University of Washington architecture studios. Noise, music, unruly behavior and the like, if offensive to even one student in the studio, are not acceptable and must cease. Students are encouraged to make reasonable efforts to resolve personal disputes; however, any behavior inconsistent with this policy, or the University of Washington Student Conduct Code (http://www.washington.edu/students/handboo /conduct.html), should be referred to the studio faculty or the departmental administration.

 

Enforcement

Any member of the community, student or faculty, has the right to seek remediation for conflicts or problems in studio by contacting the studio instructor, the administration of the Department of Architecture, or the University of Washington Ombudsman (http://www.washington.edu/about/ombudsman/). Where informal resolution of disputes or problems is not workable they will be resolved according to procedures set out in the University of Washington Handbook (http://www.washington.edu/faculty/facsenate/handbook/handbook.html).

CBE Shops — Policies and Procedures

Overview

The CBE Shops provide all departments of the College of Built Environments with substantial facilities for courses and activities related to Design, Materials Research, Structural Behavior, and the role that Manufacturing, Craft, and Digital Fabrication Technologies have to play in determining our built culture. These inquiries are supported through superb hands-on shop facilities that offer an impressive collection of tools and technologies for working with wood, metal, plastics, plaster, concrete, and more. Our general wood and metal shop facilities are housed on the first floor of Gould Hall. Digital Fabrication tools are dispersed throughout the College. Relationships with shops in other parts of the University offer additional resources.

The College supports pursuits leading to an in-depth knowledge of the realities of construction methods, material qualities and building technologies, that are critical to understanding how our building traditions have evolved and, more importantly, to understanding how we can carry on the finest craft traditions as well as continue to innovate while using resources wisely to create the best possible environments. To that end, the College takes pride in its tradition of excellence in shop-based teaching. Of particular note are furniture design studios that allow students to immerse themselves in fine craft traditions; materials courses and research opportunities that provide direct experience of the built consequences of design and fabrication strategies, and courses engaging digital fabrication technologies. Design/build studios and individual initiatives are also supported. These programs have contributed significantly to the reputation of the departments within the College and to the College itself.

The Shop Director directly manages the shops. The Director's responsibilities include day-to-day shop operations such as approving and scheduling staff, establishing shop hours and insuring a safe learning environment. The Director is also responsible for enforcing the policies and procedures adopted by the College. Anyone desiring the use of shop facilities, including space, tools or instruction should contact the Shop Directly at 206 543 6581.

A Faculty Shop Advisor fosters the pedagogical aims of the shops in conjunction with the CBE Shop Committee. Faculty and students with questions regarding support for specific teaching goals or concerns with potential conflicts with other uses should contact the Faculty Shop Advisor.

A College Shop Committee, composed of faculty representatives from each department as well as selected staff oversees the development of rules and regulations governing the shops, and provides guidance for the development of shop facilities.

The College requires that the following policies and procedures be followed without exception.

The policies and procedures that follow were developed to facilitate the continued academic mission of the shops and work yard in light of increasing safety requirements, demands on the facilities, and budgetary constraints.

A – Policies and Procedures for Shop Use

1. Shop Safety is of foremost concern. All users of the shop must go through a general shop introduction, including a safety session, and must sign an affidavit declaring that they have read and understood the Safety Procedures Sheet. This affidavit will be kept on file in the shop office. The General Shop Introduction does NOT qualify all users to use all tools, but does allow general access to the shops during open shop hours. Advice in the case of an accident should be sought from professional health providers (shop staff are not trained medical workers) but will be able to provide access to first-aid items for minor injuries and cuts.

2. All student, faculty, and staff use of the shops is subject to the requirements of safe and proper use and care of the tools, equipment and facilities, as determined by the shop staff. Since the shop staff is both qualified in and responsible for these matters, their decisions are final.

3. The Shop Director reserves the right to restrict the use of the shop, specific tools, or materials and operations when there is a perception of risk or immediate danger to individuals, tools or property. Not all shop staff are experienced or qualified in all aspects of shop practice, so in addition to the aforementioned right they may also, at any time, shut off individual tools or ask individuals to cease work if they judge there is any immediate danger of harm to individuals, tools or property, or if they don't feel qualified to properly judge the safety of specific operations. Shop users must follow the directives of Shop staff immediately, and provide assistance when asked. Delay, resistance or unpleasantness to the staff may lead to the immediate suspension of shop privileges.

4. The regularly designated shop staff is responsible for instruction in the appropriate use of tools, equipment, and facilities of the shops, for observation of their safe operation, and their maintenance in good working order. In some cases, where more than one safe method of use of stationary power tools is possible, it is important for users to learn CBE preferred methods, and to use them consistently (this allows staff to visually check tool-use methods for safety while working with multiple users, and it eliminates one source of confusion for other less-experienced users).

5. All users (including experienced users new to the shops) desiring the use of specific stationary power tools must receive appropriate training from our staff, provided through studios and classes, regularly-scheduled sessions open to all (sign-up sheets are posted in advance) and – when time permits – on an individual basis.

6. Materials, operations and tools that are dangerous to the user or others may not be allowed in the shops, including sidewinder circular saws, nail guns, spray painting, polyester resins and other materials that produce noxious fumes or dust. This list is subject to change and addition at any time. Users should ask shop staff for advice before using novel materials in the shop (including using unusual materials in the laser cutters).

7.The shops are for use by all currently enrolled students, faculty and staff of the College. (Note: this may include non-majors of the college degree programs who are enrolled in courses offered by any of the College departments.) Use of the shops is a privilege; training must be received and policies and rules must be followed to qualify for, and retain, the privilege to use the shops.

8. All users of and visitors to the shop are required to sign in (and out) as they enter (or leave) the shops, noting if they have signed an affidavit regarding the Safety Procedures Sheet, and describing any tool adjustments needed, damaged or worn equipment, suggestions for changes, etc.

9. The Shop Director has primary responsibility for coordinating shop staff and insuring appropriate staffing levels based on shop usage. The shops will be available for use only when regularly designated and certified shop staff is present. A minimum of two designated staff members must be present when stationary power tools are operating. If the Shop Director deems that additional staff will be required to provide adequate coverage for students engaged in projects specifically assigned coursework, the cost of that staff should be provided for, in advance, by the course instructor's department.

10. Scheduled shop hours will be determined each quarter in accordance with the established priorities for that quarter and the available budget for staffing. Hours will be posted during the first week of the quarter, and will be updated weekly (and may be subject to change without prior notice).

11. In the case of a class assignment in the shops of any duration, it is the responsibility of the teaching faculty member(s) to: 1) ensure shop availability well in advance of the project being assigned (at least one-quarter in advance in the case for substantial shop assignments); 2) ensure that the required materials, hardware and other facilities are present before their students arrive; 3) ensure that the shop staff has a copy of the assignment in advance and, 4) be present in the shop with their students when teaching is expected to take place. The shop staff will be available to assist the faculty and advise students, but should not be expected to substitute for the faculty.

12. The shops and the work yard area must be left clean and orderly after every use, including between work sessions.

13. Storage space in the shops is limited, with priority given to courses actively taught in the shops or shop classroom. Users may confer with the Shop Director but should assume that all materials and projects must be removed when they are not actively being worked on. Users must accept full responsibility for any and all materials or work left in the shops. The CBE and shop staff cannot be responsible for missing work and materials or damage to projects.

14. As a courtesy to all shop users, useful extra materials or hardware (screws, nails, fasteners, etc.) at the end of a project are to be contributed to the supply stock available in the shops. Completed projects, scrap materials, jigs and setups, and prototypes should be removed from the shop immediately upon completion of a project, or the course for which the project was being pursued if the project is incomplete.

Shop User Priority

Because space and staff support is limited, shops and yard use and access are prioritized in support of academic programs as follows:

1. Lecture, laboratory and/or studio classes, arranged and approved one quarter in advance, for a full quarter in the shop (assumes a departmental contribution to shop staffing).

2. Lecture, laboratory and/or studio class assignments for a period of less than a full quarter, arranged and approved one quarter in advance (assumes a departmental contribution to shop staffing).

3. Lecture, laboratory and/or studio class assignments for a period of less than a full quarter, arranged and approved on a first-come, first-served basis (scheduled only if and when sufficient staffing and shop hours are available).

4. During open shop hours, individual or group student projects that are work related to class assignments.

5. Faculty or staff ad hoc work connected with lecture, laboratory or studio preparation.

6. Research projects sponsored by the College and/or its departments or programs, as scheduled in advance.

7. Thesis work arranged on a first come, first served basis and scheduled in advance (ideally arranged at the time of proposal).

8. Special short-term use for projects related to community organizations, as part of the College’s community service function.

9. Special projects within the College for improvements, scheduled in advance, on a time and space available basis, with all funding provided by the CBE including hourly staff time at standard hourly rates. (The shop budget does not include funding to support such activities.).

10. Student, faculty and/or staff personal (and non-commercial) work, not directly related to class assignments or preparation, during scheduled open hours.

Within the limits of space and staffing, every effort will be made to make the shops available to all College users. The shop staff is responsible for assignments in cases of conflicts of uses with equal prioritization when both users cannot be accommodated. The assigning of work that requires the use of the shop by large numbers of students (i.e. large lecture classes) may be discouraged due to the limitations of facilities and staff. Please respect that the shops are not currently budgeted and staffed to provide full-time access.
 

B – Policies and Procedures for Shop Oversight and Management

The Shop Director (currently Penny Maulden, pmaulden@uw.edu) directly manages the shops. The Director's responsibilities include day-to-day shop operations such as approving and scheduling staff, establishing shop hours and insuring a safe learning environment. The Director is also responsible for enforcing the policies and procedures adopted by the College. Anyone desiring the use of shop facilities, including space, tools or instruction should contact the Shop Directly at 206 543 6581.

A Faculty Shop Advisor (currently Kimo Griggs, Assistant Professor, kimog@uw.edu) fosters the pedagogical aims of the shops in conjunction with the CBE Shop Committee. Faculty and students with questions regarding support for specific teaching goals or concerns with potential conflicts with other uses should contact the Faculty Shop Advisor.

A Shop Committee composed of faculty representatives and selected staff oversees the development of rules and regulations governing the shops, and provides guidance for the development of our facilities.
The shops serve all departments and programs in the College; the interests of all faculty and programs should be addressed first through consultation with the Shop Director. Conflicts may be resolved through consultation with the Faculty Advisor and, if necessary, the Shop Committee. Because space and staff support are limited and concern for safety is foremost, arrangements for substantial use of the shops and/or the yard must be made with the Shop Director (see CBE Shops Faculty Instruction Sheet)

Departments that have coursework or other initiatives requiring extensive use of the shop facilities or yard are expected to consult at least one quarter in advance with the Shop Director and as soon as possible after the conception of a design/build project. While every reasonable effort will be made to support all proposed activities, failure to consult with the Shop Director in a timely fashion may result in not being able to use the shop or specific facilities when they are desired. Uses that have historically used the workshops for specific activities during specific quarters of instruction may take priority over new initiatives.
Interested faculty must schedule activities, arrange for necessary training, provide lists of necessary supplies well in advance, and should arrange to contribute to the shops by providing or funding approved staff. The shops will be available for use only when regularly designated and certified shop staff is present. A minimum of two designated staff members must be present when stationary power tools are operating. If the Shop Director deems that additional staff will be required to provide adequate coverage for students engaged in specific projects, assigned for specific coursework, the cost of that staff should be provided for, in advance, by the course instructor's department.

The Shop Director is solely responsible for designating and supervising shop staff. Potential shop staff must have previous shop experience through another school, class or job; one or more quarters of working in our shops under the supervision of the Shop Director and/or other experienced shop staff; and current first aid/CPR training. There will be no exceptions to this rule for or by anyone, under any circumstances at any time. Faculty requiring students to use the shops are not to designate shop staff without consultation and confirmation from the Shop Director well in advance of shop use.